Guide for Correction of Name in the Land Registry

Individual Name Correction

When an error is discovered in an individual’s name in the Land Registry:

Step 1: Determine that it is an error in your name and not another client number with a similar name.

Step 2: Determine if the error was caused by an ISC data entry error or by a customer error on the documents submitted to the Land Registry.

There is a different process to correct the error depending on whether it was caused by the customer, or the Land Registry.

ISC Data Entry Error

If the error in an individual’s name is caused by an error on the Registry's part, the customer can’t submit an Affidavit and Change of Name Form to make the name conform to the individual’s legal name.

If a customer discovers an error in the spelling of their name associated with a client number the process to get it corrected is to call our Customer Support team. We will obtain the particulars of the error and forward the information to someone to research and correct the error. You will be notified when the error has been corrected.

Note: If the error in an individual’s name is caused by an error on the Registry's part, the customer can’t submit an Affidavit and Change of Name Form to make the name conform to the individual’s legal name.

Customer Error

If the customer (or the person submitting a packet on behalf of the customer) submit documents to the Land Registry with a customer’s name was spelled incorrectly or incompletely the following process will correct the error.

Submit an Individual Change of Name/Client Number Amalgamation form with an Affidavit for Individual Name Correction to ISC for processing. See the Individual Change of  Name/Client Number Amalgamation and its Help instructions which are available here.

In order to process the request the following information is required:
  • Customer’s client number
  • Associated Title or Interest Number(s)
  • The packet # that was submitted to the Land Registry and the incorrect or incomplete spelling of the name on the documents
    or
    The instrument # if the documents were submitted under the old land system
  • The correct full legal name

Correction of Entity’s Name

When an error is discovered in an Entity’s name:

Step 1: Determine that the Entity is the correct entity and not another entity with a similar name.

Step 2: Determine if the error in the entity name is on a title as a registered owner or an interest holder.

Step 3:
Determine if the error was caused by an ISC data entry error or by a customer error on the documents submitted to the Land Registry.

NOTE: There is a different process to correct the error depending on whether it was caused by the customer, or the Land Registry.


Error in Entity’s Name as Registered Owner on Title

In the current online Land Registry system an entity must be registered with Corporations Branch of the Department of Justice in order to have a title transferred to it. On the application the entity must provide the ISC COBRA linked client number. This number is created from a download of information from Corporations Branch to ISC.

The Entity name is the name registered with Corporations Branch and the address for the Entity is the address registered with Corporations Branch. If the entity name appears incorrectly or incompletely on a title print, the name needs to be corrected with the Corporations Branch. Once it is corrected at Corporations Branch the download will correct it in the Land Registry.

The process for a title transfer for an entity should ensure the there are no data entry errors on ISC’s part or the customers part. If contacting Corporations branch does not resolve the error, contact ISC's Customer Support team. They will obtain the particulars of the error from you and have someone look into the issue and contact you.

In the old Paper-based Land Title system it was possible for an entity’s name to be incorrect or incomplete on title as a registered owner.
  • If it is determined the error resulted from a data entry error that occurred on title from the old world Land Titles contact ISC's Customer Support Team. They will obtain the particulars of the error from you and have someone look into the issue and contact you.
  • If it is determined that the error resulted from the customer (or the person submitting a packet on behalf of the customer) submitting documents to the Land Registry with the entity’s name spelled incorrectly or incompletely, contact ISC's Customer Support Team. They will obtain the particulars and have someone research the issue and advise you of the process to rectify the error.

 

ISC Data Entry Error in Entity’s Name as Interest Holder on Title

If the error in an entity’s name is caused by a data entry error on the Registry's part, the customer can’t submit an Affidavit and Change of Name Form to make the name conform to the entity’s legal name.

If a customer discovers an error in the spelling of an entity’s name as displayed on a title print as an interest holder the process to get it corrected is to contact ISC's Customer Support Team. They will obtain the particulars of the error and forward the information to someone to research and correct the error. You will be notified when the error has been corrected.

Customer Error in Entity’s Name as Interest Holder on Title

If it is determined that the error resulted from the customer (or the person submitting a packet on behalf of the customer) submitting documents for the registration of or dealing with an interest to the Land Registry with the entity’s name spelled incorrectly or incompletely the following process will correct the error.

Submit a Corporate Entity Change of Name/Client Number Amalgamation form with an Affidavit to Correct Corporate Name to ISC for processing. These forms and Help instructions can be found here.

In order to process the request the following information is required:
  • Entity’s client number
  • The packet # that was submitted to the Land Registry and the incorrect or incomplete spelling of the entity name on the documents
    or
    The instrument # if the documents were submitted under the old land system
  • Statement that the incorrect name never existed as a registered entity or business name in Saskatchewan
  • The correct legal name that should appear on the Interest Registration
  • Statement that the correct entity name is currently registered with Corporations Branch at Saskatchewan Justice.