Maintain a Co-operative

Business information must be maintained via an annual return. If changes are made to a co-operative or new generation co-operative, they must be filed with the Corporate Registry within 15 days.

Maintenance

Annual Return
Every co-operative must, each year, send to the Corporate Registry an annual return.

The annual return will be available via email or a form via mail. These will be sent to the corporation at the email address associated with the entity or mailing address of its registered office at least one month before the due date.

  • The Corporate Registry will not send an advance notice or final notice when the co-operative has already submitted their annual return.  
  • Annual returns that are returned for corrections must be resubmitted within 30 days from the date on the returned submission correspondence. If the annual return is not resubmitted within this timeframe, the annual return submission will expire.  
  • Strike off from the registry will now occur 30 days from the date of the final notice or 60 days from the annual return due date, depending on the status of returned submissions.
  • All entities will receive a final notice prior to becoming eligible for strike off. The final notice is sent either two weeks after the entity’s annual return due date or immediately after the expiration of an annual return that was not resubmitted within 30 days of having been returned. 
  • If an annual return is not received within 30 days from the final notice, the entity will be struck from the registry
  • Financial Statement
    Depending on the type of Co-operative, you  may be required to file a financial statement showing the assets, liabilities, revenue and expenditures of the corporation, together with a report of the auditor or of the review to the Corporate Registry.

    The financial statement must be made up to a date not more than 4 months before the annual meeting of members. The statement must be signed by one or more directors indicating it has been approved by the directors.

    The financial statement and report of the auditor or of the reviewer, if required, is to be filed with the Corporate Registry not more than 30 days after the annual meeting at which it was presented.

    Filing an Annual Return and Financial Statement:

    • Login to the Corporate Registry application.
      • Select ‘file’.
    • Enter your entity number or name in the ‘file your annual return or renewal’ field.
      • Click on your entity name that displays.
      • Review each section contained on the registry to confirm the information remains correct and accurate. If there are changes, each section has an option on the lower right hand side of the page to enable these changes.
    • In the ‘financial statement’ tab you will need to provide the following information:
      • Enter your financial details, including the totals for revenue, assets, retained earnings or members’ equity, expenditures and liabilities. You must also attach a financial statement that contains a signature from a director in .PDF format. The auditor’s report or review (if either is required) is included with the financial statement.
      • Auditor details are required. They include the auditor name and address along with a .PDF format copy of the auditor/ reviewer credentials.
    • Complete the application and submit.
      • The summary screen within the application will provide an overview of your annual return.

    Change your Business Information

    Changes made to directors, registered office address or location must be filed with the corporate registry within 15 days.

    Filing a Change of Registered Office/Mailing Address

    The registered office address is the location within Saskatchewan where the records of the corporation are maintained. The mailing address is simply where items are mailed.

    • Login to the Corporate Registry application.
      • Select ‘file’.
    • Enter your entity number or name in the ‘update entity’ field.
      • Click on your entity name that displays.
      • Select the option ‘change of registered office/mailing address’.
    • Complete the application and submit.
      • The summary screen within the application will provide an overview of your address changes.

    Filing a Change of Registered Directors

    • Login to the Corporate Registry application.
      • Select ‘file’. 
    • Enter your entity number or name in the ‘update entity’ field.
      • Click on your entity name that displays.
      • Select the option ‘change of directors/officers'.
    • Complete the application and submit.
      • The summary screen within the application will provide an overview of your change to your directors.

    Amalgamations

    For information on amalgamating your co-operative.