Maintain a Non-Profit Corporation

Business information must be maintained via an annual return. If changes are made to a corporation, they must be filed with the Corporate Registry within 15 days.

Maintenance

*If you choose to conduct your corporations’ maintenance activities online, the Corporate Registry application has built-in validations to assist in ensuring a successful submission.

Annual Return
Every non-profit corporation must, each year, send to the Corporate Registry an annual return.

The annual return will be available via email or a form via mail. These will be sent to the corporation at the email address associated with the entity or mailing address of its registered office at least one month before the due date.

  • The Corporate Registry will not send an advance notice or final notice when the non-profit has already submitted their annual return and financial statement.  
  • Annual returns and financial statements that are returned for corrections must be resubmitted within 30 days from the date on the returned submission correspondence. If the annual return and financial statement is not resubmitted within this timeframe, the annual return submission will expire.  
  • Strike off from the registry will now occur 30 days from the date of the final notice or 60 days from the annual return due date, depending on the status of returned submissions.
  • All entities will receive a final notice prior to becoming eligible for strike off. The final notice is sent either two weeks after the entity’s annual return due date or immediately after the expiration of an annual return that was not resubmitted within 30 days of having been returned. 
  • If an annual return is not received within 30 days from the final notice, the entity will be struck from the registry.
Financial Statement
Every non-profit corporation must, each year, send to the Corporate Registry a financial statement showing the assets, liabilities, revenue and expenditures of the corporation, together with a report of the auditor or of the review, if required.

Non-profits are required to hold an annual meeting of members not later than 18 months after incorporation and subsequently not later than 15 months after the previous annual meeting.

The financial statement must be made up to a date not more than 4 months before the annual meeting of members. The statement must be signed by one or more directors indicating it has been approved by the directors.

The financial statement and report of the auditor or of the reviewer, if required, is to be filed with the Corporate Registry not more than 30 days after the annual meeting at which it was presented. Send to each member a copy of the annual financial statement of the corporation at least 15 days before the annual meeting or, where the articles or bylaws so permit, send notice that a copy of the financial statement may be obtained from the corporation without charge.

Filing your Annual Return and Financial Statement:

  • Login to the Corporate Registry application.
    • Select ‘file’.
  • Enter your entity number or name in the ‘file your annual return or renewal’ field.
    • Click on your entity name that displays.
    • Review each section contained on the registry to confirm the information remains correct and accurate. If there are changes, each section has an option on the lower right hand side of the page to enable these changes.
  • In the ‘financial statement’ tab you will need to provide the following information:
    • The total revenue, total expenditures, total assets, total liabilities and member equity.
    • An attachment of the financial statement that contains a signature from a director as well as the auditors report (if required) in .PDF format.
  • Complete the application and submit.
    • The summary screen within the application will provide an overview of your annual return.

Change your Business Information

Changes made to directors, registered office address or location must be filed with the corporate registry within 15 days.

Filing a Change of Registered Office/Mailing Address

The registered office address is the location within Saskatchewan where the records of the corporation are maintained. The mailing address is simply where items are mailed.

  • Login to the Corporate Registry application.
    • Select ‘file’.
  • enter your entity number or name in the ‘update entity’ field.
    • Click on your entity name that displays.
    • Select the option ‘change of registered office/mailing address’.
  • Complete the application and submit.
    • The summary screen within the application will provide an overview of your address changes.

Filing a Change of Registered Directors/Officers

  • Login to the Corporate Registryapplication.
    • Select ‘file’.
  • Enter your entity number or name in the ‘update entity’ field.
    • Click on your entity name that displays.
    • Select the option ‘change of directors/officers'.
  • Complete the application and submit.
    • The summary screen within the application will provide an overview of your change to your directors or officers.

Amalgamations

Learn about amalgamating your non-profit corporation.