Step 3:
COMPLETING THE FORMS
Here is a step by step guide of special instructions for completing these forms to Terminate Condominium Status.
A. Application for Transfer (Part I – Surrender)
This form and its attachments are used to surrender the titles to the units that existed under the condominium plan.
Application Sequence Number – Usually, the surrendering of the source title(s) is the first step in this type of packet, so insert “1” here.
Application Sheet Count – Includes this page and the supporting authorization documents.
Complete Section A (Transform Number) only – Insert the 9-digit transform number, which you can find on the Transform Approval Certificate. This form should be followed by:
- a copy of the Notice of Termination of Condominium Status (Form JJ);
- a copy of the resolution/court order
- completed schedule of units and owners to be converted
B. Affidavit of Value (Transform)
Complete a Transform Affidavit of Value for the new parcel being created. Any person with knowledge of the fair market value of the parcel may complete an Affidavit.
The Affidavit forms part of the surrender application. Insert it behind Form JJ and the resolution/court order.
C. Application for Transfer (Part II – Set Up)
This form is used to set up the title(s) to the new non-condominium parcel. The owners of the previous units are entitled to an ownership share of common property as tenants in common in the shares proportional to the unit factor for their unit. For example:
Example 1: Frances owned Unit 5, which had a unit factor share of 1,000. For the new non-condominium parcel, she will be a tenant in common with a 1/10 ownership share.
Example 2: Joe and George owned Unit 1 as joint tenants. The unit factor share for Unit 1 is 1,000. In the new parcel, they will still be joint tenants, but their title will indicate that they are a tenant in common owner with 1/10 share.
Example 3: Louise and Jim owned Unit 8 as tenants in common, with equal shares. If their unit has a unit factor of 1,000, then Louise and Jim will each be a tenant in common for the new parcel, and each will own a 1/20 share.
Note that in the majority of cases a new plan will have created new parcels and owners will have a 1/1 ownership share in the new parcel shown on title.
New Parcel Number – Enter the number listed in the column “New Parcel(s)” on the TAC.
Transform Number – Enter the 9-digit transform number which can be found on the TAC.
New Owners – Check “Tenant in Common” box.
Fractional Title Share - Represents the title share that this tenant in common will have in the parcel.
New Title Value – Fair market value of title share.
Section A – New Owner – Complete this section if the owner already has a client number in our system. The client number and client name (spelling) must be an exact match, or else the application to set up this title will be rejected.
Prepare an Application for Transfer (Part II – Set Up) for each person or entity that will own the new parcel as a tenant in common.
In setting up title in the name of a corporate entity, you must use a client number that is linked to its Corporate Registry (COBRA) entity number. A corporate entity must be registered to carry on business in Saskatchewan, and owning land is “carrying on business”. To obtain this client number, please contact our Customer Support Team.
Registration Conditions – As a general rule, any interests registered against the existing unit will automatically carry forward against the new title being created for that unit. Check “no conditions” if you will accept the new title subject to any interests registered against the existing title at the time that this application is being processed. Complete “conditional registration” if you will accept new title subject only to interests that existed on the old title as of the specified date and time. Or choose “free and clear” if you will accept a new title only if it will show no interests at all. Note that if these last two types of registration conditions cannot be met by the system, then the application will be rejected.
D. Title Print Request (optional)
Use this form to order a copy of the title print. The submitting party can get a copy of the title by completing the first section. Title prints can also be sent to other persons, using the other sections of the form. A separate Title Print Request form must follow each set up application for which you would like a title print.
There is a fee for each title print, plus a delivery fee. An “official” title print (printed on ISC security paper) and can be obtained only if the title print is ordered by mail.
An alternative to ordering title prints is to print these from the ISC website after the packet has registered. You can search for the new titles by the parcel # or new plan #. You will be charged a title print fee, but no delivery fee.
E. Condominium Packet Cover Page
When you have completed all the necessary forms, and obtained all the required applications, complete the Condominium Packet Cover Page as follows:
Packet Sheet Count – Enter the total of all the pages in the packet, including the Cover Page.
Application Count – Enter the total number of applications submitted in the packet. An application is every sheet with a bar code, except the Condominium Packet Cover Page.
Section A – If as the submitting party, you already have a client number, complete this section only. Insert your client number, your internal client reference number (optional), account number and account password. (If you do not have a client number, please complete Sections B and C.).
NOTE: Keep track of the bar code number on the Condominium Packet Cover Page. You will use this number to track your packet or check on its status. As the bar code number is unique, you cannot re-use the Condominium Packet Cover Page. To resubmit a packet, you must use a new Condominium Packet Cover Page with a new bar code.